Application procedure

So you have decided to take the chance and apply for an internship through IAESTE.

How does this work? The application procedure consists of several steps (and several deadlines).
All these steps are to be taken at the IAESTE Belgium application system (IBAS), but before you go there, please read through the application procedure.

A-Form

First you fill out the A-form before mid-December. Here you give us your basic information, your name, what you are studying and your preferences concerning your internship (which countries, the duration, which study field…). To do this you have to log on to the website. You make a new login (even if you applied the year before, since all the logins are removed).

Annual Conference

When we received this information we go to the Annual Conference in the end of January and exchange our internships (the ones from Belgian companies) for internships abroad corresponding as good as possible with your preferences.

B-form

The beginning of February these internships come online (again on IBAS). You log on with your username (the one you made to fill in the A-form). You can now see the available internships (=offers) online. You give us your top three of internships and write for each one a motivation in English and send us your CV in English.
You can only fill in this B-form if you have filled in the A-form.
If you have followed language courses, please add the certificates. In this step the Transcript of Records (ToR) also has to be added. For Ghent University students this is added automatically.

Nomination Evening

The internships are divided by looking at your motivation and your CV and the results are made public in the end of February on the Nomination Evening.

C-form

The day after the Nomination Evening the results come online. If you have been accepted for an internship, you can now fill in the C-form. For this you again have to log in.
In the C-form several forms have to be filled in:

• A filled in ‘student nominated form’
• CV (in English) (recuperated from your B-form)
• 1 picture
• motivation letter: specific for your internship to your future employer. Be aware that the motivation can increase your chances for an internship and this motivation should be in a letter format (starting with Best/dear/Mr./Ms. and having a nice end)
• Proof of payment

To take in account the administration costs, a fee of €125/€60 (scholarship student) is charged. We also ask for a warranty of €20. This warranty is given back in September if you write a report about your adventures on your internship (or if the internship is cancelled).
The total amount of €145/€80 has to be paid to BE28 7330 0289 9320, BIC: KRED BE BB.

The administration costs of €125/€60 are only paid back in the following cases and with approval of IAESTE Belgium:

• The student is not accepted by the employer
• The employer cancels the internship
• The specifications of the internship changed
• Exams to redo during summer
• Illness

At this moment in the procedure the offers become available for everybody, for those who didn’t fill in the A-form, those who didn’t receive an internship. For these offers the principle of ‘first come, first serve’ is applied. Send us your motivation and CV in English and we can match you with the internship you prefer (if you are an appropriate match).

Deadlines for 2011-2012:

• A-form: 08/11/2011 – 10/12/2011
• Annual Conference: 20/01/2012 – 27/01/2012
• B-form: 01/02/2012 – 17/02/2012
• Nomination Evening: 27/02/2012
• C-form: 01/03/2012 – 08/03/2012
• D-form: 24/05/2012